Job Details

Admin Executive – Job Description

Job Summary:
We are looking for an organized and responsible Admin Executive to manage day-to-day administrative activities and ensure the smooth functioning of office operations. The candidate will be responsible for documentation, employee coordination, office records, vendor coordination, inventory, and general administrative support.

Key Responsibilities:

• Manage daily office administration and ensure smooth day-to-day operations.

• Maintain and update office records, documents, files, and reports.

• Handle data entry and maintain accurate information in MS Excel, ERP, or CRM systems.

• Manage employee attendance, leave records, and other administrative documentation.

• Coordinate with employees, departments, vendors, and service providers for administrative requirements.

• Handle office stationery, inventory, and other office supplies and maintain proper stock records.

• Raise and maintain purchase requests, invoices, bills, and related administrative documents.

• Coordinate with vendors for quotations, supplies, maintenance, and service requirements.

• Manage incoming and outgoing correspondence, emails, calls, and official communication.

• Prepare daily, weekly, and monthly administrative reports as required.

• Support management and HR in scheduling meetings, maintaining records, and completing administrative tasks.

• Coordinate office maintenance, housekeeping, security, and other facility-related activities.

• Ensure proper filing and safe maintenance of important company documents.

• Follow up with concerned departments and vendors to ensure timely completion of pending tasks.

• Assist in organizing company meetings, events, employee activities, and other office requirements.

• Maintain confidentiality of company and employee information.

• Perform other administrative duties assigned by management.

Required Skills:

• Good communication and interpersonal skills.

• Strong organizational and coordination skills.

• Good knowledge of MS Excel, Word, and PowerPoint.

• Basic knowledge of ERP/CRM software.

• Good documentation and record-maintenance skills.

• Ability to manage multiple tasks and meet deadlines.

• Strong follow-up and problem-solving skills.

• Attention to detail and accuracy.

• Ability to work independently as well as with a team.

Qualification & Experience:

• Qualification: Any Graduate.

• Experience: 1–3 years in Administration, Office Management, or a related role.

• Candidates with experience in ERP/CRM, Excel, documentation, and office coordination will be preffered.